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Student Absence Information

Academic Missed Work Procedures

McMaster Student Absence Form (MSAF)

The McMaster Student Absence Form (MSAF) is a self-reporting tool in Mosaic. It is for Undergraduate Students to report absences DUE TO MINOR MEDICAL SITUATIONS that last up to 3 days and provides the ability to request accommodation for any missed academic work. The MSAF cannot be used during any final examination period.

You may submit a maximum of ONE MSFA request per term. It is YOUR responsibility to follow up with your instructor immediately (normally within 2 working days) to discuss possible consideration.

If you are absent for reasons other than medical, for more than 3 days, or exceed one request per term you MUST visit your Associate Dean’s Office (Faculty Office). You may be required to provide supporting documentation (see instructions below for "MSAF Exception Checklist" which explain procedures that do not fit within the MSAF process outlined here).

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“Can I Use The Online MSAF?” – MSAF Checklist

Where to find the MSAF in MosaicIf you can answer YES to ALL of the following criteria, you CAN use the MSAF online:

✔ You have been absent for 3 days or less (the instructor may include the "due date" of your missed work as 1 absent day).

✔ Your absence was due to minor illness or injury only.

✔ The course work you have missed is worth 24% or less of your grade.

✔ You have not previously submitted an MSAF during the current term.

You can access the McMaster Student Absence Form (MSAF) located in the MOSAIC Student Center.

 

It is every student’s responsibility to:

  • Follow the MSAF instructions carefully and completely.
  • Ensure that their McMaster email account is set up to send and receive messages.
  • Ensure that the correct email address is used to notify instructors.
  • Refer to the course outline to confirm the value of missed work.
  • Contact their instructor immediately (within 2 working days) to discuss possible consideration.

IMPORTANT: Any consideration that may be provided for missed work is the decision of the instructor. Failure to follow these instructions may result in no consideration given for missed work.

All Social Sciences students who have missed academic work but who do NOT meet the criteria for using the MSAF online must visit the Office of the Associate Dean in the Social Sciences Faculty and follow the instructions below.

 

MSAF Exception Checklist:

If you can answer YES to ANY of the following criteria, you CANNOT use the MSAF online and must visit the Faculty office with appropriate documentation:

✔  You have been absent longer than 3 days (the instructor may include the "due date" of your missed work as 1 absent day).

✔  You missed course work valued at 25% or more of your grade.

You have already submitted one MSAF during this term.

✔ Your absence was not due to minor illness or injury.

 

  1. A Notification of Absence Form (available in the Faculty office, KTH 129) must be completed and submitted to the Office of the Associate Dean within 2 business days of the end of your illness.
  2. Supporting documentation must be submitted to the Faculty office WITH the Notification of Absence Form. If the absence was for medical reasons, the documentation should be a McMaster Student Health Certificate form completed by an appropriate physician. This form is available in the Faculty office or on the website.

    The physician must indicate on this form specific start and end dates of the illness for it to be deemed complete. For non-medical absences, please submit supporting documentation as appropriate. You may be required to meet with an academic adviser to discuss your circumstances surrounding your missed work. PLEASE NOTE: Documentation for travel arrangements will no longer be accepted by the Faculty.
  3. Following verification of the documentation and approval by an academic adviser (if appropriate), the Faculty office will send an automated MASF notification to the instructor (or in special cases an email). The student will also receive a copy of this notification. YOU must follow up directly (within 2 working days) with your instructor to discuss possible consideration for missed work.

It is every student’s responsibility to:

  • Follow all instructions carefully and completely.
  • Ensure that their McMaster email account is set up to send and receive messages.
  • Ensure that the correct email address is used to notify instructors.
  • Refer to the course outline to confirm the value of missed work.
  • Contact their instructor promptly (within 2 working days) to discuss consideration.

IMPORTANT: Any consideration that may be provided for missed work is the decision of the instructor. Failure to follow these instructions may result in no consideration given for missed work.

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